This is what I am looking to do. I have a ton of work orders that need to be archived and I have a document feeder scanner.

I want to scan in batches of these work orders (all the same template) and have them saved as pdf (or any format right now) and have the file name be the work order number. BUT, i want this done all automatically.

I played with Omnipage 12 but couldn't get it to work....anyone have any ideas? I need this to be as seemless as possible so i can dump about 50 sheets at a time and walk away. Thanks!!!!!

 

It's pretty much a manual process. A Litigation Support vendor can do it for you though. Expect around $0.12 per page to scan, $0.05 per page for OCR, and $0.05 per PDF document.

One thing you could do is print out slipsheets with the order number on them, and put each one in front of their respective work order, scan, ocr, save it all as one file. When you want to find your work order, search by the number.

 

I got a Brother MFC-3820CN with automatic sheet feeder.

I open Adobe Acrobat 7, scan in batches (adobe will ask for the next batch and/or to scan the opposite sides). After scanning it will OCR and voilá.

 

Thanks for the responses, but i am doing this in house. The secretary will be doing it and it has to be done this way....its to late to change how the work orders are done.

zamo: I think you missed my point. I wanted it 100% automatic. There has got to be a way damnit!!!!

 

hmmmmmm

I said that Adobe does everything in one step. Your limitation is just the sheet feeder; which can hold up to 50 pages (as far as I have seen).

 

It does OCR type of stuff to? I am going to try it in a little while. I do have a document loader on my scanner. Its just that I want to press a button to start a batch job, have the software scan in one page, save it as pdf and the filename be a number on the sheet just scanned in (using some kind of OCR function), then scan the next one, etc.... (repeat about 1000x). I'll let you know...thanks for the replies.

 

Adobe Acrobat Pro 7.0 has OCR conversion on-the-fly right after scanning (create PDF from scanner). I am not sure if it gives you an automated way of saving each page in a different file automatically.

What I do at home, I put all the bills or whatever i wanna scan onto the sheet feeder, scan them all with OCR, and then start extracting each bill from the original PDF created and save in a desired folder.

 

ya, thats way to much manual labor for 100's of work orders. I found a few things out there but the price tag is like $5k. Cheapest i found was like $2k and they dont have a trial version for me to try and make sure it'll work.

Looks like I'll have to try and write something to do this one way or another....grrr

 

He wants OCR and to auto name the file according to its work order number. I don't believe Acrobat can do that out of the box. Please re-read his orginal post carefully.

 

http://www.compasscs.com/ Try these guys out, we use their software and they're based out of N.Y. Not sure how much for a single user license but can't imagine it costing too much. Pretty good software, you can customize it and can index your batches after you're done scanning. Ask for John Walsh, he's been a great help with our company, OutsourceIt Inc. Hope this helps. Other than that, try searching for free trials of scanning, renaming software. This usually helps when I'm looking for a product to do just what I need it to.

 

 

Naming the file with the workorder is the tricky one. What I have done with Adobe, after scanning and OCRing into one big PDF, you can extract each page onto different files in 1 step. Of course the naming of the files are generated by Adobe.

 

I don't get it. I'm correct that Acorbat CAN'T scan, ocr and auto-name his files as he specified. I work in the print industry with Acrobat 7.0 every day.

Where does it specify the option for naming the document according to the OCRed content?

 

I checked them out and they are actually about 15 minutes from us. I emailed the company to find out about how much one user CAL would cost. thanks!